Position Summary

The Events and Culture Coordinator is responsible for supporting the leadership team and fostering a strong, inclusive company culture by coordinating essential personal tasks, travel arrangements, events, and client interactions. This role ensures efficient operations, meaningful team experiences, and high-quality external engagements, aligning all efforts with the company’s values of care, respect, and excellence. This role is a hourly, part-time position.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Support the leadership team by managing essential personal tasks such as post office runs, bank deposits, purchases, and shipping.
• Coordinate travel arrangements for the YMC team, ensuring schedules are current and preferences are accommodated.
• Plan and execute meaningful company events, including team-building activities, holiday celebrations, and all-staff meetings, to foster connection and reflect company values.
• Lead the organization of external events, such as client workshops and strategic planning sessions, ensuring they meet high-quality standards and provide a welcoming experience.
• Build and nurture vendor partnerships to secure catering, venues, AV services, and transportation aligned with the company’s care and quality standards.
• Manage budgets for YMC events to optimize resources and enhance experiences for clients, partners, and team members.
• Maintain records of key dates for clients, team members, and partners, facilitating celebrations such as birthdays, anniversaries, and client milestones to promote appreciation and connection.
• Coordinate client onboarding and strategic planning sessions by preparing welcome packages and materials that reflect a commitment to excellence.
• Oversee inventory of YMC promotional items to support engagement initiatives for team members and clients.
• Act as a role model for company values, setting a positive tone through care, respect, and excellence in all interactions.
• Other duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Proven ability to manage multiple priorities and meet deadlines effectively.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency in event planning and coordination, including budget management.
• Ability to foster strong relationships with clients and staff.
• Proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace) and project management software.
• Demonstrated alignment with company values of care, respect, and excellence.
• Experience in client onboarding or customer relationship management is preferred.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The job is typically performed indoors in a traditional office setting. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently uses hands or fingers to handle objects, tools, or controls. Occasionally, the employee may be required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.